It is not easy to make the decision to leave a job . But sometimes we have no other choice. It may be that we have found the job or project of our life, that we are looking to live new professional adventures in a different city or that we are simply exhausted. Whatever the reason, you have to find a good way to say goodbye to your company and you can do so through a letter of resignation.
Why Should You Write A Resignation Letter?
Whatever happens, it is important to look good with the organization you have worked for. Can you imagine that a new company calls asking for references from you and that they cannot give them something credible?
There are few cases of people who have left their job and returned, years later, after having developed their careers in other companies.
The voluntary resignation letter is a good way to end an employment relationship. Thus, in addition to presenting your decision personally, it is advisable to provide a letter of resignation in which you leave in writing the reasons for your departure or in which you take stock of the time you have spent there, thanking in passing for the trust they have placed in you. during all these years.
Remember that it should be addressed to the head of Human Resources of the company or the general manager or even the director.
Also, don’t forget to make two copies: one is for you and the other for the company. It must contain the date and the acknowledgment of receipt, with a signature by the person in charge of Human Resources or the manager. It is important that you deliver it well in advance, so that the company can organize itself well.
Next, we propose a series of templates or models of resignation letters that you can use and adapt according to your needs. We hope you find them very useful!
Resignation Letter Samples Or Templates
Resignation letter # 1 –
A short and concise letter, communicating the possibility of complying with the 15 days of legal notice.
It is perfect for those who wish to comply with the formality of announcing their departure to the company and who intend to do so with the 15 days in advance established by law . No explanations or reasons are given for the departure.
Sample
Dear (name/position of the person to whom you address the letter):
I hereby inform you of my intention to resign from the position I have held in the company since (start date of the contract).
Thanking you for your treatment so far, I inform you that I will comply with the 15-day notice period to which I am subject by law to facilitate the reorganization of the department.
Best Regards
(Name and date)
Resignation Letter # 2 – A Practical Resignation Letter
We are not always happy with the company we work for, but we must not forget to comply with the formalities.
This is a practical resignation letter, which can be of great help in communicating your decision to the company.
Sample;
Dear (position of the person to whom you address the letter):
I hereby inform you of the irrevocable decision to present my resignation from the position of (name of position) held to date in your company for professional reasons.
Indicate that, being up to date with all the obligations by both parties, I comply with the deadline for notifying the company with the 15-day period established by law.
Yours Faithfully,
(Name and date)
Resignation letter # 3 – A short letter, communicating the impossibility of complying with the 15 days of legal notice
It is possible that in some cases it will be impossible for us to comply with the minimum 15 days notice established by law.
In this case, it is also advisable to write a letter of resignation, in which it is very important to indicate the date.
Sample;
Dear (position of the person to whom you address the letter):
I hereby inform you of my intention to resign from the position I have held in the company since (start date of the contract).
Thanking you for your treatment so far, I wish to inform you that for personal reasons it is impossible for me to comply with the 15-day notice period.
Sincerely,
(Name and date)
Resignation letter # 4 – A longer letter of resignation, expressing gratitude to the company, but without explaining the reasons for leaving
With the model of resignation letter that we offer you below, you will have the opportunity to express your gratitude to what your company has been during these years. It is not necessary to explain the reasons for the march, if you do not want to.
Sample;
Dear (Position of the person to whom you address the letter):
I hereby inform you of my intention to resign from the position that I have held in the company from the (start date of the contract).
Complying with the 15-day notice period to which I am subject by law, I would like to take advantage of this letter to thank the treatment that both the management and the employees of the company have given me during all this time.
I would also like to present to you my consideration and enormous gratitude for the trust you have placed in me over the years, for the implementation of projects such as (name or brief definition of the project). Being part of this company has been, without a doubt, a valuable opportunity for my professional and personal growth.
Finally, I wish to let you know that I put myself at their entire disposal to organize my departure, the transfer of information and the pending tasks in the department, if you consider it appropriate.
Best Wishes,
(Name and date)
Resignation Letter # 5 – A resignation letter explaining the reasons for the resignation
Far from being synonymous with bad news, leaving a company can be a magnificent sign that we are embarking on a new and exciting project. You are not obliged, but in your cover letter you can also explain the reasons for your departure.
Sample;
Dear (position of the person to whom you address the letter):
I hereby inform you of my intention to resign from the position that I have held in the company from the (start date of the contract).
Complying with the 15-day notice period to which I am subject by law, I would like to take advantage of this letter to thank the treatment that both the management and the employees of the company have given me during all this time.
At the same time, I would like to point out that the reason for my resignation is solely and exclusively due to personal reasons (a new professional project, a personal or city change, etc.).
I would also like to present to you my consideration and enormous gratitude for the trust you have placed in me over the years, for the implementation of projects such as (name or brief definition of the project). Being part of this company has been, without a doubt, a valuable opportunity for my professional and personal growth.
Finally, I wish to let you know that I put myself at their entire disposal to organize my departure, the transfer of information and the pending tasks in the department, if you consider it appropriate.
Sincerely,
(Name and date)
Resignation letter # 6 – A resignation letter thanking the trust and leaving the doors open for the future
Leaving the doors open and leaving a company with cordiality is essential.
You never know where we will be in the future. And you won’t be the first to return to the company where they started after many years. This letter will help you.
Sample;
Dear (position of the person to whom you address the letter):
I hereby want to inform you that the next day (date, month and year), I will stop occupying the position of (position that I currently occupy) that I have been carrying out in this company (you can indicate the name of the company) from (date in that the employment relationship began), having communicated 30 days in advance the decision of my voluntary departure.
The reason I left office has to do strictly with professional reasons. I want to take advantage of this letter to thank you for the trust placed in me at the beginning of our employment relationship and during the (number) years that I have been part of the company. The projects that I have directed and in which I have participated have always been rewarding and have enriched me professionally and personally.
For this reason I hope and wish to offer you my extended hand in case you need my services again in the future. For my part, it will be so.
Best Regards
(Name and date)
Resignation letter # 7 – A resignation letter for family reasons
Sometimes family reasons push us to leave a job. The reasons may be due to health issues, but in other cases, they may have to do with a change in the reorganization of family obligations or with new personal priorities.
Sample;
Dear (position of the person to whom you address the letter):
I must hereby inform you that I am obliged to submit my resignation from the position of (position I currently occupy) that I have held in the company (company name) since the (start date of the employment relationship).
The reason I am submitting my resignation is due to family and personal matters that I cannot stop addressing at this time. That is why, in addition to thanking you for the treatment given over the years that our working relationship has lasted, I would like to offer my long-term availability to join again as soon as there is a vacancy available.
I greatly appreciate your understanding in these circumstances and I offer you the possibility of transferring information to new employees, within 30 days from the date of my resignation, as established by current legislation.
Best Regards,
(Name and date)
Extra tip for your resignation letter!
Now that you have the models or templates to make a resignation letter, always remember to adapt and customize it according to the stage you find yourself.
